We carried out an inspection of Orchard Manor on the 16, 18 and 20 April 2018. The first and second days were unannounced and on the third day, the registered provider was aware of our intention to visit.Orchard a Manor is a ‘care home’. People in care homes receive accommodation and nursing or personal care as single package under one contractual agreement. CQC regulates both the premises and the care provided, and both were looked at during this inspection. Orchard Manor accommodates 93 people in one building which is divided into two distinct units: Maple and Willow. At the time of our visit, 85 people were living at Orchard Manor.
The service had a registered manager. A registered manager is a person who has registered with the Care Quality Commission to manage the service. Like registered providers, they are ‘registered persons’. Registered persons have legal responsibility for meeting the requirements in the Health and Social Care Act 2008 and associated Regulations about how the service is run. The registered manager was present during the days of our visit.
We previously carried out an unannounced comprehensive inspection of this service on 12 June 2017. At that inspection we rated the service as requires improvement as a track record of a sustained quality of care was required at that time. No breaches in regulations were identified at our last visit.
Initially we found that the premises were not always safe. A cleaner’s cupboard containing chemicals, a sluice room and rooms used for storing equipment were not locked. Staff were observed entering these rooms and then leaving them unsecured. This could potentially pose a risk to people who used the service. Subsequent evidence was provided to us by the registered provider outlining the action taken to ensure people were not at risk of harm.
In addition to this, we found initially that information was not always stored securely. This related to the security of personal, sensitive information relating to people who used the service. Cupboards containing sensitive information located in one communal area were not locked. In addition to this, some confidential information had been left on a desktop. Evidence given to us subsequently by the registered provider outlining the action to ensure that all personal information was kept secure.
Prior to our visit, we received complaints about the service which would suggest that people did not receive positive outcomes. We did not see any evidence during this visit to confirm the concerns raised in the complaints. We referred the complaints to safeguarding prior to our visit and the outcome of the investigations was not available at the time of writing this report.
We observed that the was a delay in serving some people their meals and also an instance where a member of staff feeding a resident had to leave few times without explanation to attend to other tasks in the dining room. This was not a reflection on staffing levels which were maintained to reflect the needs of people who used the service. The registered provider subsequently made arrangements to ensure that mealtimes were enjoyable for all.
People told us that they felt safe and that there was always staff around to attend to their needs. They also told us that they received their medicines when required.
Staff were aware of safeguarding procedures and how to raise concerns. They had received training in this and outlined the types of abuse that could occur. Responses to taking action in the event of safeguarding concerns were not consistent and could compromise any police investigations.
Equipment and other systems in the building were regularly serviced to ensure that they were safe for people to use. The decoration of some areas was beginning to experience wear and tear and the registered provider was aware of this. The premises were clean and hygienic.
New staff coming to work at Orchard Manor were recruited robustly with checks carried out to ensure that they were suitable to work with vulnerable adults.
Risk assessments were in place outlining the hazards faced by people from the environment, risks faced in the support they received as well as risks faced by malnutrition or pressure ulcers, for example. Emergency plans to aid the safe evacuation of people in an emergency were in place and reviewed regularly.
Medicines were robustly managed. Audits were in place to ensure that stocks never ran out and that people received the medicines they required. Staff had received training in medication administration. Medication was given to people in a supportive manner. Consideration had been given to enabling some people to partially self-administer their medication as an aid to encouraging independence.
The registered manager had measures in place to look at lessons learned. This was done in response to specific incidents within the service and whether these could have been responded to in a different and more effective manner.
Staff received the training they required to meet the needs of people. This related to mandatory health and safety topics as well as training in dementia care and safeguarding. Nursing staff were provided with training in clinical issues such as catheter care and tissue viability. Staff received supervision to support them in their role.
The registered provider worked within the principles of the Mental Capacity Act 2005. Applications had been made to the local authority identifying those people who required safeguards to partially deprive them of their liberty in line with their best interests and safety. There was evidence that people’s capacity had been assessed and that a best interests process had been followed to ensure that staff practice was mindful of people’s limitations.
The health needs of people were promoted with health professionals being routinely involved in dealing with health issues as well as routine health checks.
The registered provider had sought to plan the environment in such a way that orientated people so that they could find their way around. Whilst steps had been taken to orientate people within the building, we recommend that the registered provider refers to good practice guidance to ensure that the environment is fully dementia friendly. The inclusion of staff workstations and desks in communal lounges and dining rooms potentially intruded on people’s personal space, howver, subsequent steps had been taken to ensure that workstations had been located elsewhere and did not impact on communal space.
Staff adopted a caring approach when supporting people. Their approach was kind, friendly and informative. When people were distressed; staff adopted a patient and reassuring approach to assist people. Staff described how they would promote the privacy and dignity of people in their care practice. We observed this being adhered to.
The communication needs of people were taken into account. Effective arrangements to communicate with people with sensory limitations were in place. Advocacy was supported within the service with information signposting to local advocacy services available.
Information in relation to activities was incoherent and not necessarily accessible to those who used the service. Two activities coordinators were employed by the registered provider. No specific activities were observed during our visit although evidence was provided to us subsequently to confirm that activities had taken place. Activities coordinators had an extended role in assisting at lunchtime.
Assessments for those coming to live at Orchard Manor covered all their main needs. Care plans were person centred indicating people’s personal preferences. Social care plans were in place.
A complaints procedure was in place. Compliments were displayed in the communal areas.
A range of audits were carried out by the registered provider to check on the quality of the service provided. These included walkarounds undertaken by senior staff. These had not always been effective given that, for example, inconsistencies in the mealtime experience and issues with the safety of the building had not always been identified.
People connected with the service such as health professionals, people who used the service and their families were given the opportunity to comment on the quality of support provided.
Staff commented that the registered manager was supportive and approachable and understood the needs of people. The registered manager was aware of their responsibilities as a registered person. This extended to notifying CQC of specific incidents and displaying the current CQC rating.