This inspection took place on 01 February 2017, was unannounced and carried out by two inspectors. The Grange is a small care home for five people with learning disabilities and some complex and challenging behavioural needs. The service is in the village of Beltinge, a short distance from Herne Bay. There is a communal lounge and kitchen downstairs and bedrooms are situated throughout the premises. There is an office upstairs. At the time of this inspection there were five people living at the service. Some people were more independent than others and able to make their own decisions, whilst others needed support and assistance from staff to remain as independent as possible. The service had its own vehicle for people to go out to the local community.
There was a registered manager working at the service. A registered manager is a person who has registered with the Care Quality Commission to manage the service and like registered providers, they are ‘registered persons’. Registered persons have legal responsibility for meeting the requirements in the Health and Social Care Act and associated Regulations about how the service is run.
At the last inspection in January 2016, the provider did not have sufficient guidance for staff to mitigate risks when supporting people with their behaviour, staff were not receiving ongoing supervision or appraisal to discuss their training and development needs. The systems in place were not effective to quality assure the service and environmental risk assessments had not been carried out. After the inspection the provider sent us an action plan telling us how they were going to improve.
At this inspection we found that some improvements had been made but further improvements were required. Staff were receiving supervision and appraisals to discuss their training and development needs. However, staff still lacked the guidance and detail they needed in the behavioural risk assessments to ensure that people were supported with their behaviour safely. Accidents and incidents had not been summarised to identify patterns and trends to prevent further occurrence. The provider had introduced some checks on the service but further monitoring was required to ensure that shortfalls in the service would be identified and action would be taken to make improvements. No environmental risk assessments had been completed.
Risk assessments for behaviours that challenge did not always have full guidance recorded to ensure that staff had the information they needed to make sure people were being supported consistently and safely.
The registered manager had implemented a supervision and appraisal system and all staff had received an annual appraisal. Staff told us they felt supported by the management team. There was an on-going training programme to make sure staff had the skills and knowledge to support people effectively.
There were enough trained staff on duty to meet people’s needs. Staffing was planned around people’s activities and appointments, so the staffing levels were adjusted depending on what people were doing. The registered manager made sure that there was always the right number of staff on duty to meet people’s assessed needs and they kept the staffing levels under review.
A system of recruitment checks were in place to ensure that the staff employed to support people were suitable and had the skills and experience to carry out their role.
People were protected against the risks of potential abuse. Staff had attended training about safeguarding people from harm and abuse, and the staff we spoke with knew about different types of abuse and how to raise concerns. People were protected from the risk of financial abuse as there were clear systems in place to safeguard people’s money.
The staff carried out regular health and safety checks of the environment and equipment. However, although the water temperatures had been checked to reduce the risk of scalding, the water had not been tested to reduce the risk of legionella. Checks had been made to ensure that electrical and gas appliances were safe and in good working order.
Regular checks were carried out on the fire alarms and other fire equipment to make sure they were working properly. People had personal emergency evacuation plans to ensure they were able to leave the premises safely in the event of a fire.
The staff asked people for their consent before they provided them with care. Where people were not able to give consent, the staff made sure that they took any decisions they made on their behalf in the person's best interests. The registered manager showed that they understood their responsibilities under the Mental Capacity Act 2005 and Deprivation of Liberty Safeguards (DoLS). Authorisations to restrict some people’s liberty were in place and guidelines were being followed to ensure this was being carried out in the least restrictive way.
Staff told us the service was run like a ‘family’ and people were treated on equal terms. People were relaxed in the company of staff and were treated with kindness and compassion. Staff were caring and respected people’s privacy and dignity. They ensured people had what they wanted and were supported with their daily routines to encourage them and maintain their independence.
Before people came to live at the service their care needs had been assessed to ensure the service would be able to offer them the care that they needed. People were invited to spend time at the service before they moved in so that they would become familiar with the staff, people and service.
Each person had a care plan in place which varied in detail to show their personalised needs were being met. In some cases there were details about their behavioural needs whilst in others there was a lack of guidance to ensure people were supported consistently and safely. People’s medical conditions had been noted on the assessment record but no further details were recorded in the care plan of how to manage such conditions.
People’s likes and dislikes were recorded and people were supported to maintain good health and received medical attention when they needed to. Appropriate referrals to health care professionals were made when required. Care plans had been reviewed regularly but in some cases the behaviour risk assessments had not been updated.
People told us they received their medicines when they needed them. The medicines were stored securely and administered safely.
People were offered and received a balanced and healthy diet. The registered manager ordered the shopping and people could then choose what they wanted to eat. This did not give them the opportunity to go shopping and be involved in the menu planning. People told us the food was good and when required dieticians had been involved in their personal dietary needs. People were supported to maintain a healthy weight, and encouraged to exercise to remain as healthy as possible.
People’s activities were listed and what they preferred to do but there were no clear goals as to what future aspirations they would like to work towards achieving. People’s rooms were personalised and furnished with their own things. The rooms reflected people’s personalities and individual tastes.
There was a new complaints procedure which enabled people to understand how to complain. There were no complaints recorded since the previous inspection. People said they did not have any complaints but would tell staff if something was wrong.
The registered manager told us that there were audits in place to check the quality of the service. However, these did not include medicine audits and care plans had not been checked. The audits in place were not effective as they had not identified the shortfalls at this inspection.
The provider had improved the décor of the premises, painting and redecoration had taken place and new chairs had been delivered. People told us their bedrooms had been painted and there was ongoing decoration plans to improve the premises. The provider also had a maintenance plan in place to address any further issues.
People, relatives and health care professionals had been sent surveys to comment on the quality of the service, and positive feedback about the service had been received. Staff told us that resident’s meetings were held but there were no records to confirm this.
The registered manager had a business continuity plan to make sure they could respond to emergency situations, such as adverse weather conditions, staff unavailability and a fire or flood.
On call procedures ensured that staff could contact a manager if they needed further advice or guidance. Staff told us that the service was well led, and they felt supported by the registered manager who was approachable at all times. Staff told us they worked as a family team, which included the registered manager.
Records were not always available at the time of the inspection. There was also a lack of records with regarding to residents meetings. Records were stored securely and confidentially.
The provider had recently had all of the policies and procedures updated in line with the Health and Social Care Act 2008 and associated regulations.
All services that provide health and social care to people are required to inform CQC of events that happen in the service so CQC can check appropriate action was taken to prevent people from harm. The provider had notified CQC of these events. The rating from the previous inspection was displayed on the notice board in the hallway.
We found two continued breaches of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2010 and one additional breach at this inspection. You can see what action we told the provider to take at the back of the full version of this report.