Oaklands Hospital is operated by Ramsay Health Care UK Operations Limited. The hospital has 17 inpatient beds. Facilities include four operating theatres, one inpatient ward, a day case unit and X-ray, outpatient and diagnostic facilities. The hospital also has plans to open a two-bedded level two facility to accommodate patients with a higher level of clinical need, but not requiring a full intensive care facility; however, this was not in use at the time of our inspection
The hospital provides surgery and outpatients and diagnostic imaging. We inspected both of these services.
We inspected this service using our comprehensive inspection methodology. We carried out the announced inspection on 4 and 5 October 2016 and an unannounced visit to the hospital on 13 October 2016.
To get to the heart of patients’ experiences of care and treatment, we ask the same five questions of all services: are they safe, effective, caring, responsive to people's needs and well-led? Where we have a legal duty to do so we rate services’ performance against each key question as outstanding, good, requires improvement or inadequate.
Throughout the inspection, we took account of what people told us and how the provider understood and complied with the Mental Capacity Act 2005.
The main service provided by this hospital was surgery. Where our findings on surgery – for example, management arrangements – also apply to other services, we do not repeat the information but cross-refer to the surgery core service.
We rated this hospital as inadequate overall. We served warning notices against the provider and the registered manager following a breach of Regulation 12 Safe care and treatment (Health and Social Care Act 2008 (Regulated Activities) Regulations 2014). This was because there was a failure to assess the risks to the health and safety of patients and to take action to mitigate such risks. The hospital also failed to ensure staff had the necessary qualifications, competence, skills and experience to provide safe care and treatment. Medicines were not managed properly or safely. You can read more about it at the end of this report.
We also served warning notices against the provider and the registered manager following a breach of Regulation 17 Good governance (Health and Social Care Act 2008 (Regulated Activities) Regulations 2014). This was because systems and processes were not operated effectively to assess, monitor and improve the quality and safety of the services provided. There was inadequate management of the risks relating to the health, safety and welfare patients who may be at risk. You can read more about it at the end of this report.
- Safety was not a sufficient priority. Standard operating procedures and processes designed to keep people safe were not always followed.
- Staff did not always assess and mitigate risks to patients’ safety. This included poor compliance with the completion of important risk assessments.
- Patients were at risk of avoidable harm during surgery, because on some occasions anaesthetists did not provide them with the expected level of care.
- Most staff in the theatre and in the recovery area did not have the correct level of training to care for patients in the event of a respiratory or cardiac arrest.
- Medicines and other substances were not always stored safely. Controlled drugs were not managed safely and were managed contrary to legislation and national guidelines.
- Records were poorly maintained and lacked key information, including details of individualised patient risk assessments.
- Senior staff had little assurance that the temporary staff employed had the relevant qualifications, experience and competence to undertake their role. Systems and processes to check the competence and qualifications of these staff were not robust.
- There were substantial and frequent staff shortages, which resulted in an over-reliance on agency and bank staff to supplement the staffing establishment. The hospital did not have adequate systems and processes in place to check the skills and competencies of these staff.
- Governance and risk management systems were not used effectively to ensure the safety of patients and the quality of care delivered.
- Staff, including senior managers, did not recognise, assess and mitigate risks appropriately.
- Action was not always taken when areas of serious concern were identified and as a result poor and unsafe practice was allowed to continue.
- There was a culture of fear within theatres, which resulted in staff not challenging unsafe behaviours.
- Mandatory training rates were 63.9%, which was significantly below the hospital target of 100%. This included very low numbers of staff undertaking mandatory training in safeguarding children and adults. An example of this was that no staff in the theatre areas had completed level two safeguarding adults training.
- Staff were not fully aware of their responsibilities in relation to the Mental Capacity Act (2005) and did not receive training in relation to this.
- Staff were unaware of the hospital’s dementia strategy and only 34.9% of staff had received training on dementia.
- There were no specific arrangements in place to make reasonable adjustments or considerations for patients with a learning disability or living with dementia.
- The hospital patient led assessment of the care environment (PLACE) score for the environment for patients with a disability was lower than the England average of 81%.
- Complaints were sometimes responded to in a defensive way and improvements in the complaints handling process were not yet embedded.
- There was no credible local vision or strategy for the service and there was a lack of robust governance and risk management systems.
- Staff and the public were not engaged sufficiently.
However,
- Staff were aware of how to use the incident reporting system and feedback from incidents was consistent.
- Infection rates were low. Clinical areas and waiting areas were visibly clean and there were systems in place to prevent the spread of infections.
- There was appropriate equipment to safely provide care and treatment for patients in the departments. The equipment was well maintained and tested to ensure its safety and effectiveness.
- Medical staffing was sufficient and patients received care according to national guidelines from organisations such as the National Institute for Health and Clinical Excellence (NICE) and the Royal Colleges.
- The hospital participated in national audits. Findings from patient reported outcome measures (PROMs) showed most patients had a positive outcome following their care and treatment.
- There was good multidisciplinary working between consultants, nursing staff and allied health professionals.
- Staff treated patients with kindness, dignity and respect and provided care to patients while maintaining their privacy, dignity and confidentiality.
- The hospitals Friends and Family test showed that patients were happy with the care they received.
- There was sufficient capacity for patients to be seen promptly and be cared for in the most appropriate environment.
- Between July 2015 and June 2016, the hospital consistently met the national standard of 92% of incomplete pathways for patients beginning treatment with 18 weeks of referral.
- The hospital met the indicator of 90% of admitted NHS patients beginning treatment within 18 weeks of referral for each month between June 2015 and June 2016.
- Staff had a good knowledge of the complaints process so could direct patients if they had a complaint about the service.
In surgery:
- The senior managers responsible for theatres did not effectively manage or lead the area.
- Local audit findings were not always acted on to ensure necessary improvements.
However,
- Nutrition, hydration and pain relief was managed effectively.
- Staff spoke positively about the inpatient ward manager and matron.
In outpatients:
- Only 50% of staff in the outpatient department had completed level two safeguarding training for children.
- We found equipment in the paediatric resuscitation trolley, which was outside of the manufacturer’s recommended expiry date. This demonstrated that adequate checks were not being carried out.
- We found that not all clinical waste was being properly stored in the outpatient department, as a sharps bin in the clean utility room was being used for the disposal of contraceptive coils.
However,
- The departments kept a record of the competencies of all staff and new staff underwent an induction programme to prepare them for working at the hospital.
- Staff were positive about the leadership of the departments and told us local managers were supportive of them.
Following this inspection, we told the provider that it must take some actions to comply with the regulations and that it should make other improvements, even though a regulation had not been breached, to help the service improve. We also issued the provider with two warning notices that affected the surgical and outpatients and diagnostic imaging departments. Details can be found at the end of the report.
Ellen Armistead
Deputy Chief Inspector of Hospitals (North Region)