Archived: Coningsby Dental Practice

Updated 21 March 2016

We carried out this inspection under Section 60 of the Health and Social Care Act 2008 as part of our regulatory functions. This inspection was planned to check whether the practice was meeting the legal requirements and regulations associated with the Health and Social Care Act 2008.

The inspection took place on 8 February 2016 and was conducted by a CQC inspector and a specialist dental advisor.

To get to the heart of patients’ experiences of care and treatment, we always ask the following five questions:

• Is it safe?

• Is it effective?

• Is it caring?

• Is it responsive to people’s needs?

• Is it well-led?

These questions therefore formed the framework for the areas we looked at during the inspection.

Prior to the inspection we asked the practice to send us some information which we reviewed. This included the complaints they had received in the last 12 months, their latest statement of purpose, and the details of their staff members, their qualifications and proof of registration with their professional bodies.

We also reviewed the information we held about the practice and found there were no areas of concern.

During the inspection we spoke with a number of staff working on the day. We reviewed policies, procedures and other documents. We viewed 10 Care Quality Commission (CQC) comment

cards that had been completed by patients, about the services provided at the practice.

Updated 21 March 2016

We carried out an announced comprehensive inspection on 8 February 2016 to ask the practice the following key questions; Are services safe, effective, caring, responsive and well-led?

Our findings were:

Are services safe?

We found that this practice was providing safe care in accordance with the relevant regulations

Are services effective?

We found that this practice was providing effective care in accordance with the relevant regulations

Are services caring?

We found that this practice was providing caring services in accordance with the relevant regulations.

Are services responsive?

We found that this practice was providing responsive care in accordance with the relevant regulations.

Are services well-led?

We found that this practice was providing well-led care in accordance with the relevant regulations.

Background

Coningsby Dental Practice provides NHS dental treatment with approximately 10% private treatment. The provider also owns a practice in Bourne, Lincolnshire which is a much larger practice. The dentist cover for Coningsby is provided by five dentists that work at Bourne and come to work one day per week at Coningsby. Coningsby is a small RAF town in Lincolnshire. The practice is on the main street that runs through the town and is situated in a small converted house. Access to the practice is at the back and the practice has a ramp to enable access to patients with disabilties. The practice has a small reception and waiting area. The practice consists of two treatment rooms however only the downstairs treatment room is accessible to patients in a wheelchair and those with limited mobility. It is a modern practice which allows access all one level. There is also one decontamination room and a small area at the back of reception which is an office and staff area. There is parking available at a nearby pay and display car park.

The dental staff at Bourne dental practice also provide dental services at Coningsby on set days. There are two dentists on Mondays and Thursdays and one the rest of the week. The dentists work on fixed days so that staff are aware of who to book and on which day to book patients. Staff that work at Coningsby are four part time dental nurses and one receptionist. There is also a practice manager who is mainly based at the Bourne practice but provides support and management for Coningsby by telephone or in person.

The practice provides NHS and private dental treatment to adults and to children. The practice is open Monday to Friday from 9am to 5.30pm; and till 6.30pm on a Wednesday and closes at 4.30pm on Fridays. The practice closes for lunch from 1pm until 2pm each day.

The two partners are the registered managers. A registered manager is a person who is registered with the Care Quality Commission to manage the service. Like registered providers, they are ‘registered persons’. Registered persons have legal responsibility for meeting the requirements in the Health and Social Care Act 2008 and associated Regulations about how the practice is run.

We received feedback from 10 patients about the services provided. The feedback reflected positive comments about the staff and the services provided. Patients commented that the practice was clean and tidy. They said that they found the staff offered a professional and friendly service and were helpful and caring. Patients said that explanations about their treatment were clear and that they were always informed of what was happening which made the dental experience as comfortable as possible. Patients said that they were listened to and that any questions they had were answered.

Our key findings were:

• There were sufficient numbers of suitably qualified staff to meet the needs of patients.
• Infection control procedures were in place and staff had access to personal protective equipment.
• Patients’ care and treatment was planned and delivered in line with evidence based guidelines and current legislation.
• Patients received clear explanations about their proposed treatment, and its costs, benefits and risks.
• Patients were treated with dignity and respect and their confidentiality was maintained.
• The appointment system met the needs of patients and waiting times were kept to a minimum where possible.
• The practice opened until 6.30pm one evening per week.
• The practice was well-led, staff felt involved and worked as a team.
• Staff had been trained to deal with medical emergencies; appropriate medicines and life-saving equipment were readily available and accessible.
• Governance systems were effective and policies and procedures were in place and reviewed annually.
• Staff had received formal safeguarding training and were able to describe examples of safeguarding and the process to raise any concerns.
• A health and safety risk assessment was in place and had been reviewed each year.
• Clinical audits had taken place however, infection control audits had taken place annually instead of the recommended six monthly.
• Accidents and significant events were recorded in practice however, there was no process for recording of incidents and near misses.
• Staff had not received fire safety training.
• Disability access audit had not taken place although the practice had considered the needs of patients who might have difficulty accessing services due to limited mobility or other physical issues

There were areas where the provider could make improvements and should:

• Review frequency of infection control audits to be completed every six months.
• Refresh staff knowledge of whistleblowing procedures
• Review the incident reporting process to include incidents and near misses to ensure learning and actions are taken to prevent reoccurrence where necessary.
• Refresh staff training in relation to fire safety.
• Complete a disability access audit.