The inspection took place on the 01 February 2016. The inspection was unannounced. This was the first comprehensive inspection for this registered provider since they took over the home in November 2015.Holgate House is a care home service without nursing. The service provides accommodation for up to 30 older people and younger adults with varying needs that include care and support for learning disabilities, autistic spectrum disorder and/or mental health. At the time of our inspection there were 19 people receiving a service. Holgate House is located in the historic city of York with good public transport links. Off road parking is available at the rear of the building for visitors.
Holgate House did not have a registered manager. The registered manager submitted an application to cancel their registration to manage all regulated activities and have their registration removed on 15 January 2016. A registered manager is a person who has registered with the Care Quality Commission to manage the service. Like registered providers, they are ‘registered persons’. Registered persons have legal responsibility for meeting the requirements in the Health and Social Care Act 2008 and associated Regulations about how the service is run.
People provided us with a mixed response about the support and care they received. It was clear from talking with people and looking at care plans that care was not person centred and we saw that people who used the service, their relatives and friends did not contribute to people’s care planning. This was a breach of Regulation 9: Person centred care under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
People told us they felt safe, but they told us they had concerns around their safety and the staff who cared for them. Where people had raised concerns with the registered provider regarding their safety, these had not been addressed.
Staff had not all received up to date training in safeguarding adults from abuse and some staff when asked, were unable to identify all the types of abuse they should look out for when caring for and supporting people. This meant that people were not protected from abuse and improper treatment. This was a breach of Regulation 13: Safeguarding service users from abuse and improper treatment.
Care plans had not been updated and staff that supported people did not have access to up to date information on people’s current needs. Although some of the risk assessments we looked at were up to date, we saw these were inconsistent with their care plans and other assessments and that resulting actions had not been carried forward. There was no evidence of how people were being supported or how their risks were being monitored to keep them and others safe.
The above issues meant people were not receiving care and support in a safe way appropriate to their needs. This was a breach of Regulation 12: Safe care and treatment under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
The service had a recruitment policy. However, low staffing levels were identified as a serious concern by staff, people and others. The registered provider told us that they did not use a staffing dependency tool and we saw there was insufficient staff, who lacked the appropriate knowledge and skills to meet people’s changing needs and to keep them safe. This was a breach of Regulation 18: Staffing under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
We checked the recruitment records for nine staff. We saw that staff had completed an application form that included an equal opportunities statement. Files contained two references and checks had been made with the Disclosure and Barring Service (DBS).
We saw that although the registered provider had a training matrix in place and had implemented a training programme for staff, not all training for staff was up to date. Where gaps in training had been identified there were not always scheduled dates to determine when this training would be completed. This meant that not all staff had received sufficient training to carry out their roles effectively. We saw staff supervisions were inconsistent, some staff had not received supervision at all and others told us they were informal and did not have documented outcomes recorded. This was a breach of Regulation 18: Staffing under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
We saw a medication policy and administration procedure was in place along with a policy on self-administration for people. We asked staff and they told us they understood the policy. We saw staff had received some training in safe management of medication, but competency assessments were outstanding for some staff. We observed a medication round and looked at people’s medication administration records. We saw staff did not always follow the policy and procedure and that staff were not competent in the medication process resulting in errors of administration and recording. This meant that care and treatment was not provided in a safe way for people. This was a breach of Regulation 12: Safe care and treatment under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
The registered provider had a contract in place for two cleaners however, we saw areas throughout the home that were not clean including communal areas, peoples rooms and service areas. There was a strong smell of cigarettes that was at times overpowering despite the home having a ‘no smoking policy’. This was a breach of Regulation 15: Premises and equipment under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
People complained about the laundry facility and we saw a backlog of people’s dirty clothes mixed with clean clothes and a lack of staff and equipment to undertake the task. We observed people wearing dirty clothes and who had unwashed hair. People told us that they had not received appropriate support with their personal care. We observed staff and others did not always knock and wait for a response from people before entering their rooms. This was a breach of Regulation 10: Dignity and respect of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
Some staff had received training in and had a basic understanding of the requirements of the Mental Capacity Act 2005. We looked at people’s care files and we saw where applications for deprivation of liberty safeguards were required these were inconsistent and in some instances had not been completed. People told us they did not receive appropriate guidance, which included information on how to access advocacy services to ensure they understood their legal rights. This meant the registered provider did not adhere to the Mental Capacity Act 2005, which includes the duty to consult others such as carers, families and/or advocates where appropriate. This meant people might have received care and support without consent, which was a breach of Regulation 11: Need for consent.
We saw that people were residing at the home and receiving services under section 117 of the Mental Health Act 1983. We saw no evidence that staff had received training in the Mental Health Act 1983. Staff did not demonstrate an understanding of the act which meant they did not have the required skills and competency to provide appropriate care and support to meet people’s needs. This meant people were not protected from abuse or improper treatment under the Mental Capacity Act 2005. This was a breach of Regulation 13: Safeguarding service users from abuse and improper treatment under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
We saw the kitchen in the home had no hand soap or hand towels and that daily operational records and checks for the kitchen were incomplete. This meant that the registered provider did not maintain equipment to ensure standards of hygiene were appropriate for people and others. This was a breach of Regulation 15: Premises and equipment under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
We saw that people had been involved in discussions regarding their food and meal times. However, the resulting changes failed to recognise the individual dietary requirements and specific meal times required by individual people. We saw there was a lack of choice in food available at midday due to the lack of staff available to provide the choices on the menu.
People’s nutritional charts including food and fluid charts were not up to date and lacked consistency. The registered provider told us this was in part due to staff not correctly filling the charts in or not updating them on a regular basis.
The above issues meant people’s nutritional needs were not assessed, managed and documented appropriately. This was a breach of Regulation 14: Meeting nutritional and hydration needs under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
People’s dignity and privacy was not always respected in the home. Other people entered people’s rooms without announcement, consent or due consideration. This was a breach of Regulation 10: Dignity and respect under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
We saw people did not receive personalised care that was responsive to their needs. People did not always receive care which was person centred, met their needs and reflected their personal preferences. This was a breach of Regulation 9: Person-centred care under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014.
Staff, people and others told us there were no scheduled activities for people to undertake or join in with. We observed some people remained in their rooms all day and other people walked aimlessly around the communal areas or sat isolated without staff intervention for long periods. We